Periodic Evaluations

Temporary faculty are evaluated regularly to support good teaching and to provide information for appointment and work assignment decisions.

Evaluations typically take place in spring semester and are completed by March 20. Temporary faculty members on one-year contracts are to be evaluated annually. After six years’ service, temporary faculty members may undergo cumulative evaluation to qualify for a three-year contract.

Temporary faculty on three-year contracts must be evaluated at least once prior to reappointment. Temporary faculty who begin teaching for SDSU in spring semester should contact their department/school for information on periodic evaluation.

Timelines

January 30 - Deadline by which departments and schools must provide information to lecturers on evaluation criteria, materials to be submitted, and deadlines for receipt of lecturer materials

March 20 - Deadline for completion of annual and cumulative periodic evaluations by department / school peer review committees and department chairs / school directors

April 18 - Deadline for completion of cumulative periodic evaluations by Dean.

Process Overview

  • Temporary faculty members due for evaluation complete either the Annual Periodic Evaluation Cover Sheet or Cumulative Periodic Evaluation Cover Sheet, attach all applicable materials for consideration, and submit to department administrative coordinators for routing.  
  • Department and school peer review committees review materials, select and complete the appropriate Department/School Peer Review Committee Evaluation Form for the corresponding review type (annual or cumulative), select “satisfactory” or “unsatisfactory” and provide a written evaluation in the text field available.
  • Department chairs and school directors review materials, select and complete the appropriate Department Chair/School Director Evaluation Form for the corresponding review type (annual or cumulative), select “satisfactory” or “unsatisfactory,” and provide a written evaluation in the text field available.
  • For cumulative periodic evaluations only, the Dean reviews materials, selects and completes the Dean Evaluation Form by selecting “satisfactory” or “unsatisfactory,” and provides a written evaluation in the text field available.  The outcome of this evaluation renders a personnel decision on retention.
  • Temporary faculty members may submit a response or rebuttal statement, using the Response/Rebuttal Statement form, to any reviewing body in the process.
  • At the conclusion of the process, administrative coordinators compile the cover sheet and evaluation forms and place them in the temporary faculty member’s Personnel Action File (PAF); materials submitted for evaluation shall be returned to the faculty member.

University Senate Policy File Sections Regarding Periodic Evaluations

Periodic Evaluations of Temporary Faculty
Periodic Evaluations (Imperial Valley Campus)

Annual Periodic Evaluations

Department/School Peer Review Committee Evaluation Form
Department Chair/School Director Evaluation Form

Cumulative Periodic Evaluations

Department/School Peer Review Committee Evaluation Form
Department Chair/School Director Evaluation Form
Dean Evaluation Form

 

Frequently Asked Questions

  • Temporary faculty not holding three-year appointments who have completed at least one (1) semester of teaching must undergo an annual evaluation, which shall include a review student evaluations. 
  • Temporary faculty not holding three-year appointments who are in their first semester of teaching may undergo annual evaluation if requested or required by college or department policy. 
  • Temporary faculty not currently holding three-year appointments who are eligible for an initial three-year appointment must receive a cumulative evaluation (in lieu of a periodic evaluation) to determine if they have been satisfactory in their duties and qualify for a three-year contract. This evaluation will be in lieu of the annual evaluation. Faculty Advancement will distribute to college RTP representatives lists of lecturers/temporary faculty who are eligible for an initial three-year appointment. Eligible faculty should be notified.
  • Temporary faculty currently holding three-year appointments must undergo a cumulative evaluation in their third year to determine if they qualify for a successor three-year appointment. 
  • Temporary faculty holding three-year appointments may undergo an annual evaluation in any year during the term of their appointment at the request of the employee, chair, Dean, or AVPFA, or if it is required by college or department / school policy, but annual evaluation of three-year faculty is no longer required by the campus.

Periodic evaluation is required by the Collective Bargaining Agreement.  Temporary faculty members are “responsible” for submitting required evaluation materials (15.12).  Required materials not available to the temporary faculty member shall be provided by the academic unit. Temporary faculty members who do not participate in the evaluation process may not be eligible for careful consideration by the academic unit for available work or a subsequent appointment (12.7).

New temporary faculty members for whom course evaluations are not yet available may submit peer observation letters or other materials specified by their department.